The Asian Regional Section (ARS) of the International Association for Statistical Computing (IASC) is established by the Council in accordance with art. 12 of the IASC Statutes in 1993 by the name of the East Asian Regional Section (EARS) and the name is changed to the Asian Regional Section in 1998. It is composed of the members of the IASC residing in Asia.
The mission of the ARS is to promote Asian co-operation in pursuing the aims of the IASC. In particular the IASC-ARS will, in the Asian context, aim to further the progress of the theory, methods, and practice of statistical computing and to foster interest and knowledge in effective and efficient statistical computing through international contacts among statisticians, computing professionals, organizations, institutions, governments. To achieve its mission the IASC-ARS may:
- organize international or regional seminars, conferences, meetings. In particular, the ARS shall be responsible for arranging Asian meetings on computational statistics, which are abbreviated to IascAsian meetings hereafter;
- promote research and training programmes on theoretical and practical aspects of computational statistics;
- foster evaluations of statistical computing techniques and programs;
- publish scientific periodicals and books, reports and newsletters, independently or in cooperation with other organizations;
- collaborate with other bodies having similar objectives.
The principal organs of the ARS are:
- The Regional Assembly
- The members of the ARS, in accordance with art. 1, assembled at a meeting or casting their votes by e-mail on questions referred to them constitute the Regional Assembly.
- The decisions of the Regional Assembly shall be made by a majority of votes cast at a meeting or by e-mail. Each individual member has one vote.
- A Regional Assembly will be convened normally not less than once in two years and, if possible, conjointly with IascAsian meetings.
- The Board of Directors (BoD)
- The BoD shall consist of:
- The Chairman;
- The Chairman-Elect;
- The past Chairman of BoD;
- Individual members (at most 20 members, half of them will retire every two years);
- Advisors, who can attend the BoD meeting as observers.
- The Chairperson-Elect and the individual members of the BoD shall be elected by and from the membership of the ARS. The period of membership will be four years; BoD members will not be eligible for immediate reelection. No more than six BoD members shall be from the same country. To ensure continuity the Chairperson will remain a member of the BoD for the two years after his/her chairpersonship.
- The BoD shall promote the objectives of the Association, administer the affairs of the ARS and, for these purposes, shall:
- elect the ARS Scientific Secretary, the Treasurer;
- appoint committees, working groups, etc. for assigned tasks and delegate its power to such committees or to one or more officers or members of the BoD for assigned purposes;
- appoint necessary staff and incur necessary expenditure for the work of the ARS.
- The BoD shall conduct its business at ordinary meetings to be held during the IascAsian meeting on computational statistics or at special meetings or by e-mail as and when necessary. At least one month’s notice of a special meeting shall be given to all members of the Board of Directors. The quorum of the BoD shall be 1/2 of the members including proxy members. Proxies have to be IASC members. The BoD will decide its rules of procedure with a simple majority.
- The President of the IASC will take part at the BoD meeting ex officio. The Director of the ISI Permanent Office shall be informed about each meeting of the BoD and shall receive the minutes of these meetings.The Board of Directors (BoD)
- The BoD shall consist of:
- The Officers of the BoD
- The officers of the BoD (the Chairperson, the Chairperson-Elect and the Past-Chairperson, the Scientific Secretary) are members of the BoD. The term of office shall be two years. The Chairperson-Elect is elected by ARS members according to the art.7.2 below. Upon the expire of his/her term of office the Chairperson-Elect will assume, the duty of Chairperson for the following two-year term. The Scientific Secretary shall be elected by and from the BoD-membership.
- The Chairperson shall represent the ARS on all the official occasions and shall preside over the meetings of the Regional Assembly and the BoD and, shall have general responsibility for the execution of the policies and decisions of the Regional Assembly and the BoD.
- The Officers shall assist the Chairperson in the formulation of the policy of the ARS and in all other important decisions.
- The Scientific Secretary shall be responsible, under the guidance of the Chairperson, for coordination of the ARS-activities involved in arranging conferences, courses and publications. The Scientific Secretary shall be also responsible of the preparation of BoD meetings and Regional Assembly including the preparation of reports, the recording of minutes of meetings and shall circulate to BoD members all required materials.
- In order to insure the continuity of management of the ARS, the Chairperson shall keep the Chairperson-Elect closely informed with respect to all relevant management and policy activities. The Chairperson-Elect shall utilize his/her term to get acquainted with the business of the IASC-ARS.
- At the conclusion of their term of office, it shall be the responsibility of the Chairperson and the Scientific Secretary to prepare a comprehensive report to the ARS about its activities during the previous two years (or since the last report). This report shall be presented to the Regional Assembly at the ordinary meeting of the ARS, at which time the outstanding funds and the relevant correspondence shall be transferred to the new Treasurer and the new Scientific Secretary.
Elections of the BoD and Officers
- During the year prior to an election, the BoD must set up an Election Commtiee (EC). The Committee will invite all members of ARS to suggest candidates for the BoD as well as for the Chairperson. The Committee shall prepare a list of candidates for the BoD which shall include:
- – all candidates who have been nominated at least by five ARS members;
- – additional members proposed by the EC in order to assure a sufficient geographical representativeness.
The EC will also indicate candidates for the position of Chairperson-Elect, chosen among prominent scientists in the field of Computational Statistics. Candidates must have expressed their willingness to serve on the BoD.
- The elections will be held every two years. The election shall be held by ballot based on votes at a regional assembly or by e-mail.
- The ARS Treasurer and the Scientific Secretary shall be elected by the BoD with vote in occasion of ordinary BoD meeting held during the IascAsian meeting.
Financial resources of the IASC-ARS shall consist of part of conference fees, conference and courses benefits if any, publications royalties, gift and legacies, grants from public or private bodies, any other sources.
The BoD shall have power to draw up By-Laws for purposes mentioned in the Statute. The By- laws of the IASC-ARS shall not contain any regulation which contravenes to the IASC and IASC-ARS statutes.
Amendments of the Statute and By-Laws
- Proposals to amend the ARS-Statute and By-Laws may be made in writing to the Chairperson by any five members of the BoD or by any ten members of the ARS.
- An amendment to the Statute shall take effect if it is approved by at least two thirds of the members of the BoD, and by the Executive Committee of the IASC. Any change in the By-Laws shall be decided by a two-thirds majority of the votes cast in the BoD.
- The approved amendments shall be published in the newsletter of the IASC.