1. The Latin American Regional Section (LARS) of the International Association for Statistical Computing (IASC) is established by the Council in accordance with art. 12 of the IASC Statutes.
It is composed of the members of the IASC residing in Latin America.
2. IASC-LARS Mission
2.1 The mission of the LARS is to promote Latin-American co-operation in pursuing the aims of the IASC. In particular, the IASC-LARS will, in the Latin-American context, aim to further the progress of the theory, methods, and practice of statistical computing and to foster interest and knowledge in effective and efficient statistical computing through international contacts among statisticians, computing professionals, organizations, institutions, governments.
2.2 To achieve its mission the IASC-LARS may:
- organize international or regional seminars, conferences, meetings. In particular, the LARS shall be responsible for arranging Latin American conferences on computational statistics, known as LACSC meetings;
- promote research and training programmes on theoretical and practical aspects of computational statistics;
- foster evaluations of statistical computing techniques and programs;
- publish scientific periodicals and books, reports and newsletters, independently or in cooperation with other organizations;
- collaborate with other bodies having similar objectives.
The principal organs of the LARS are:
3.1 The Regional Assembly;
3.2 The Board of Directors (BoD);
3.3 The Officers of the BoD.
4. The Regional Assembly
4.1 The members of the LARS, in accordance with art. 1, assembled at a meeting or casting their votes by mail on questions referred to them constitute the Regional Assembly.
4.2 The decisions of the Regional Assembly shall be made by a majority of votes cast at a meeting or by mail. Each individual member has one vote.
4.3 A Regional Assembly will be convened at least once each calendar year and, if possible, conjointly with LACSC meetings.
5. The Board of Directors
5.1 The BoD shall consist of:
- the Chairman;
- the Chairman-Elect;
- the past Chairman of BoD;
- at least 6 and a maximum 10 of individual members (with 6 to 10 members proportionally distributed if there are between 60 and 100 IASC members from Latin America; half of them will retire every two years).
5.2 The Chairman-Elect and the six to ten individual members of the BoD shall be elected by and from the membership of the LARS in accordance with the provisions laid down in art. 7.1 and 7.2 below. The period of membership will be four years; BoD members will not be eligible for immediate reelection. No more than half of the BoD members shall be from the same country. To ensure continuity the Chairman will remain a member of the BoD for the two years after his chairmanship.
5.3 The BoD shall promote the objectives of the Association, administer the affairs of the LARS and, for these purposes, shall:
- select the LARS Scientific Secretary, the Treasurer and auditors;
- appoint committees, working groups, etc. for assigned tasks and delegate its power to such committees or to one or more officers or members of the BoD for assigned purposes;
- appoint necessary staff with the approval of the IASC President and incur necessary expenditure for the work of the LARS.
5.4 The BoD shall conduct its business at ordinary meetings to be held during LACSC meetings or at special meetings or by mail as and when necessary. At least one month’s notice of a special meeting shall be given to all members of the Board of Directors. The quorum of the BoD shall be half of the members including proxy members. Proxies have to be IASC members. The BoD will decide its rules of procedure with a simple majority.
5.5 The President of the IASC will take part at the BoD meeting ex officio. The Director of the ISI Permanent Office shall be informed about each meeting of the BoD and shall receive the agenda and minutes of these meetings.
5.6 The Treasurer of the IASC will take part at the BoD meeting ex-officio. The Treasurer of the IASC shall be responsible for the maintenance of the accounts of the IASC-LARS.
6. The officers
6.1 The officers of the BoD (the Chairman, the Chairman-Elect and the Past-Chairman, the Scientific Secretary) are members of the BoD. The term of office shall be two years.
The Chairman-Elect is elected by LARS members according to the art.7.2 below. Upon the expire of his term of office the Chairman-Elect will assume, the duty of Chairman for the following two-year term. The Scientific Secretary shall be elected by and from the BoD-membership.
6.2 The Chairman shall represent the LARS on all the official occasions and shall preside over the meetings of the Regional Assembly and the BoD and, shall have general responsibility for the execution of the policies and decisions of the Regional Assembly and the BoD. In the Chairman’s absence, these roles shall be filled in order of precedence by: the Chairman-Elect, the immediate Past-Chairman, some member of the BoD nominated by the President.
6.3 The Officers shall assist the Chairman in the formulation of the policy of the LARS and in all other important decisions.
6.4 The Scientific Secretary shall be responsible, under the guidance of the Chairman, for co-ordination of the LARS-activities involved in arranging conferences, courses and publications. The Scientific Secretary shall be also responsible of the preparation of BoD meetings and Regional Assembly including the preparation of reports, the recording of minutes of meetings and shall circulate to BoD members all required materials.
6.5 In order to insure the continuity of management of the LARS, the Chairman shall keep the Chairman-Elect closely informed with respect to all relevant management and policy activities. The Chairman-Elect shall utilize his term to get acquainted with the business of the IASC-LARS.
6.6 At the conclusion of their term of office, it shall be the responsibility of the Chairman and the Scientific Secretary to prepare a comprehensive report to the LARS about its activities during the previous two years (or since the last report). This report shall be presented to the Regional Assembly at the ordinary meeting of the LARS, at which time the outstanding funds and the relevant correspondence shall be transferred to the new Treasurer and the new Scientific Secretary.
7. Elections of the BoD and Officers
7.1 During the year prior to an election, the BoD must set up an Election Committee (EC). The Committee will invite all members of LARS to suggest candidates for the BoD as well as for the Chairman.
The number of candidates for the BoD must be at least 20% higher than the number of vacancies (i.e. greater or equal to 6).
The Committee shall prepare a list of candidates for the BoD which shall include:
- all candidates who have been nominated at least five time by LARS members;
- additional members proposed by the EC in order to assure a sufficient geographical representativeness.
The EC will also indicates at least two candidate for the position of Chairman-Elect, chosen among prominent scientist in the field of Computational Statistics. Candidates must have expressed their willingness to serve on the BoD.
7.2 The elections will be held every two years. The election shall be held by an electronic ballot among all LARS members under the direction of the Election Committee.
The candidate with the highest number of votes will be nominated Chairman-Elect. The other BoD members shall consist of the five candidates, that are in the majority and not belonging to countries already present in the current BoD with five members.
New members will take office during the subsequent LACSC meeting.
7.3 The LARS Scientific Secretary shall be elected by the BoD with secret vote in occasion of ordinary BoD meeting held during LACSC meeting.
8.1 Financial resources of the IASC-LARS shall consist of part of conference fees, conference and courses benefits if any, publications royalties, gifts, grants from public or private bodies, any other sources.
9.1 The BoD shall have power to draw up By-Laws for purposes mentioned in the Statute. The By-laws of the IASC-LARS shall not contain any regulation which contravenes to the IASC and IASC-LARS statutes.
10. Amendments of the Statute and By-Laws
10.1 Proposals to amend the LARS-Statute and By-Laws may be made in writing to the Chairman by any five members of the BoD or by any ten members of the LARS.
10.2 An amendment to the Statute shall take effect if it is approved by at least two thirds of the members of the BoD, and by the Executive Committee of the IASC.
Any change in the By-Laws shall be decided by a two-thirds majority of the votes cast in the BoD.
10.3 The approved amendments shall be published in the regular newsletter of the LARS.