BY-LAWS OF THE ASIAN REGIONAL SECTION OF THE IASC
(April 27, 2021)
1.1 Members of the IASC-ARS are all IASC regular members (institutional and individual) residing in Asia-Pacific without any restriction on the number.
1.2 An institutional member shall be entitled to designate a representative who may attend meetings of the IASC-ARS and take part in the activities of the IASC-ARS and IASC with the same privileges as the individual members.
1.3 Individuals or institutions who are not members of the IASC and are interested in the activities of the IASC-ARS may become members by applying and paying any prescribed dues to the IASC.
- REGIONAL ASSEMBLY
2.1 The business transactions of the Regional Assembly shall include:
- consideration and adoption with or without modification of reports of the Chairperson, Scientific Secretary and others of the BoD on the activities and finances of the IASC-ARS;
- consideration of reports of any committees appointed by the Regional Assembly, and proposals regarding policy and programmes of the IASC-ARS;
- all other business necessary for the promotion of the objectives of the IASC-ARS.
2.2 A notice specifying the place, date, time and the agenda of a Regional Assembly shall be communicated (by e-mail and via the IASC newsletter and website) to all members of the IASC-ARS not less than three months before the date of the Regional Assembly.
- BOARD OF DIRECTORS
3.1 BoD members shall be IASC members for the entire length of their BoD term. They shall renew their annual IASC membership at an early stage of the annual membership renewal process. BoD members who do not join IASC by the time of their election or who do not renew their IASC membership despite reminders from other BoD members, IASC, or ISI officers shall be replaced by the Chairperson as specified in Article 4.3 of the By-Laws
3.2 The BoD shall meet annually and, if possible, conjointly with an ordinary IASC-ARS meeting. The BoD shall meet twice during the ordinary IASC-ARS meeting, the first meeting of the outgoing BoD and the second meeting of the incoming BoD. To assist in the transition, all members of both BoDs are encouraged to attend both meetings. Both meetings can be held jointly.
3.3 The BoD shall hold an interim BoD meeting, if possible, midway between two consecutive IASC-ARS meetings. This BoD meeting may coincide with a regional meeting that is cosponsored by the IASC-ARS. Decisions of the BoD required between meetings may be taken by e-mail.
3.4 The BoD members who are unable to attend meetings are encouraged to appoint a representative who may attend and speak at the meeting in the member’s place, but who may not vote on questions before the BoD.
3.5 When an issue arises that would normally be dealt with by the BoD but which requires action before an e-mail vote or the next BoD meeting, the Chairperson shall be empowered to act on behalf of the BoD. In doing so, the Chairperson shall consult with the Officers and members of the BoD to the extent possible, and shall submit the action for confirmation by the BoD as soon as possible.
- IASC-ARS BOARD OF DIRECTORS CHAIRPERSON
4.1 In the Chairperson’s absence, its role shall be filled by the Chairperson-Elect, Past-Chairperson, or by some other member of the BoD nominated by the Chairperson (Chairperson-Elect, or Past-Chairperson in case the higher-ranked officer is unable to nominate a replacement). If no member of the BoD is able to be present at a meeting organized or sponsored by the IASC-ARS, the Chairperson may nominate a member of the IASC-ARS to act as his/her representative for that occasion and to maintain liaison with the Scientific Secretary.
4.2 If the chairpersonship becomes vacant or the Chairperson is for any reason unable to fulfill his/her responsibilities, the Chairperson-Elect shall serve for the remaining term of the Chairperson or until the Chairperson shall again be able to serve, as the case may be.
4.3 If, for any reason, an office or BoD position becomes vacant, a new officer or BoD member shall be nominated by the Chairperson and approved by the majority of the members of the BoD.
- ELECTIONS PROCEDURE
5.1 The Election Committee (EC) shall consist of four members who shall be selected among the members of the BoD. The BoD shall designate one member of the Election Committee to act as Chairperson.
5.2 The first step of the election procedure shall consist of the preparation of the list of nominations. In order to obtain suggestions from the IASC-ARS members, a call for candidature must be sent out via e-mail, in the newsletter of the IASC, and on the web site of the IASC-ARS by the EC at least six months before the next Regional Assembly.
5.3 The list of nominations along with short biographical details of the candidates (i.e., affiliation, present position, membership in international societies, service to statistics at the international level, special field of statistical work) shall be provided to the IASC-ARS members at least three months before the election. Elections shall follow general election rules, as specified by ISI and IASC.
5.4 The BoD, the IASC President and IASC Scientific Secretary, and the membership of the IASC-ARS shall be notified of the results of the elections.
6.1 No gift or legacy may be accepted unless approved by the BoD.
6.2 The funds of the IASC-ARS may be used to meet the normal operating expenses of the BoD, the expenses of conferences, courses, publications, and other activities of the IASC-ARS.
6.3 Officers and members of the BoD shall serve without compensation. They may be reimbursed for travel expenses associated with official functions.
6.4 The BoD may authorize the provision of grants or financial assistance for research or developmental projects consonant with the objectives of the IASC-ARS. The BoD is expected to maintain reserves sufficient to meet prior commitments; it may transfer funds to assist activities of the IASC; it may request and receive funds from IASC for specific activities.
6.5 Any expenditure of funds shall be for a purpose consistent with the Statutes and By-Laws of the IASC-ARS, and shall be authorized by the Chairperson. Recurring expenditures for the same purpose may be authorized by the Chairperson on a continuing basis. The Chairperson may revoke such a continuing authorization. If the appropriateness of the expenditure might reasonably be questioned, the Chairperson shall submit the matter to the BoD for approval.
6.6 The Treasurer shall make suitable arrangements for signing contracts, agreements and other relevant documents, for maintenance of bank accounts, etc. and for all procedural matters relating to transactions, meetings, conferences, publications, and other activities of the IASC-ARS.
6.7 At each annual meeting of the BoD, the accounts of the Treasurer shall be audited, consistently with the practices and standards of the ISI and the IASC, by two members of the IASC-ARS and their report shall be presented to the BoD for acceptance by a majority of votes.
- SCIENTIFIC MEETINGS AND PUBLICATIONS OF THE IASC-ARS
7.1 The BoD may arrange seminars, summer schools, conferences, etc. and other programmes on its own responsibility or in collaboration with other organizations.
7.2 Ordinary meetings of the IASC-ARS (i.e., the IASC-ARS meetings) shall be convened normally every two years. The ordinary meeting of the IASC-ARS shall be held at such times and places as the BoD may direct.
7.3 For IASC-ARS meetings as well as for each official meeting (seminar, summer school, etc.) of the IASC-ARS, the Chairperson in consultation with the BoD shall appoint a Scientific Program Committee (SPC) and a Local Organizing Committee (LOC). In order to assure a suitable coordination between the SPC and the BoD, at least one member of the BoD shall be appointed as a SPC member. SPC and LOC shall prepare brief reports on the progress of the event they are organizing, at least every six months, to the BoD Chairperson.
7.4 The LOC (on the behalf of the Host Institution) is responsible for the finances of the meeting (seminar, summer school, etc.).
7.5 IASC-ARS Sponsorship can be provided to non-IASC-ARS meetings that are pursuing the same objectives as the IASC-ARS under the condition that a representative of the BoD be a member of the SPC of the non-IASC-ARS meeting.
7.6 The BoD may make necessary arrangements for publishing in a suitable way the IASC-ARS proceedings and lectures presented at meetings or summer schools organized or sponsored by the IASC-ARS, or make arrangements to publish a newsletter of the IASC-ARS.